To Our Members and Business Partners:

As always, MMRMA is committed to serving the membership. As the novel coronavirus (COVID-19) pandemic continues, we regularly monitor news and information about it and provide members with ongoing updates and related resources, both on our website and via email, during this dynamic and ongoing situation.

Public health guidance from the CDC, the Michigan Department of Health and Human Services, and many state and county officials continues to support the use of masks and social distancing to limit the spread of COVID-19. See Wayne County's latest emergency health order here.

MMRMA strives to operate with the highest standards and practices that foster safety and risk avoidance. We will continue to do so as we help members address the risks associated with their operations, including those relating to the COVID-19 pandemic.

In the wake of the October 2, 2020 Michigan Supreme Court ruling and the subsequent order issued by MDHHS on October 5, 2020 (see more on both under Latest Updates below), MMRMA is continuing the practices it has in place to protect employees and members. As a risk-management-focused organization, we encourage members to follow CDC and MDHHS guidance for practices that will help keep employees and residents safe.

MMRMA's team is working remotely and implementing internal guidelines and practices for business continuity and efficient delivery of services to members. 

  • Members and business partners may find it easier to communicate with our staff via email. If you do not have a contact email address, please email communications@mmrma.org.
  • Our office line is 734-513-0300. It will be actively monitored during business hours (Monday through Friday, 8:30 am - 4:30 pm).
  • To reach us after hours in case of emergency, please call the business line and follow the prompts: press 1, then press 9 to leave a message and your phone number. A team member will call you back as soon as possible.
  • MMRMA has canceled, postponed, or virtually conducted several meetings and training sessions in recent weeks. We will continue to notify affected parties about potential future adjustments to our scheduled events and activities. 
  • We regularly update the COVID-19 related content and links provided below as we become aware of additional information that could benefit our members, their employees, and the citizens of Michigan. 

Please bookmark this page for easy access and contact us if you have questions or need assistance. We wish you good health, now and always.

Latest Updates:

On Wednesday, October 21, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an Emergency Order that updates and further expands requirements for residential care facilities, while also permitting indoor visitation in residential care facilities in certain circumstances.

The order continues to limit communal dining and internal and external group activities consistent with Center for Medicare and Medicaid Services guidance and it requires quick notification in the event an employee or resident is confirmed as positive for COVID-19.  

Under the order, visitation rules are linked to the risk level of the county. A list of county risk levels is available on the MI Safe Start Map.

Requirements for Residential Care Facilities Order
Residential Care Facilities Visitation Order Infographic
Residential Care Facilities Visitation Order Special Cases Grid

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On Friday, October 16, 2020, Governor Gretchen Whitmer signed into law several legislative bills passed by both legislative chambers to codify certain COVID-19 protections similar to the governor's former Executive Orders. Among these was Senate Bill 1108 (now Public Act 228 of 2020), which amends the Open Meetings Act, allowing public bodies to continue to conduct virtual sessions through the end of the year under any circumstance. It also allows for retroactive authorization for virtual sessions dating back to March 18, 2020, to ensure the validity of board actions taken during the pandemic. This blanket authorization expires on Jan. 1, 2021, but the bill will still allow for virtual participation in meetings in such circumstances as a commissioner’s medical condition and when the county or the state is operating in a state of emergency.

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Also on October 16, 2020, the governor signed emergency rules to clarify workers’ compensation coverage for health care employees and first responders who have tested positive for COVID-19. The emergency rules apply to workers in the medical industry, including hospitalsmedical care facilities, and emergency medical servicesas well as law enforcement, fire safety, and others.

Under the emergency rules, employees are presumed eligible for compensable personal injuries under the Workers’ Disability Compensation Act if they are diagnosed with COVID-19, either by a physician or as the result of a presumed positive test result. These emergency rules replace protections previously put in place by Executive Order 2020-128 and are effective through March 20, 2021.

See the full press release here and the Emergency Rules here

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On October 14, 2020, the Michigan Occupational Safety and Health Administration (MIOSHA) issued updated Emergency Rules relating to COVID-19. The agency also has a COVID-19 Interim Enforcement Plan available on its website.

MIOSHA Emergency COVID-19 Rules
MIOSHA COVID-19 Interim Enforcement Plan
MIOSHA Workplace Guidelines Re-Opening Checklist 

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On Friday, October 9, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an updated Emergency Order – Gathering Prohibition and Mask Order (a previous version had been issued on October 5). The latest version can be found here, along with a fact sheet and infographic:

October 9, 2020 MDHHS Emergency Order
MDHHS Fact Sheet
MDHHS Infographic

According to a press release quoting MDHHS Director Robert Gordon:

“Our goal is to maintain policies that have made a drastic difference in the fight against COVID-19,” Gordon said. “Cases are rising, and the science is clear. Masks reduce the spread of COVID-19. Social distancing reduces the spread of COVID-19. Public action is critical to saving Michiganders’ lives.”

The press release also explains the changes in the latest order: "... new provisions today provide for capacity limits in businesses, masks in childcare centers, added protections for workers, and requirements for contact tracing."

Read the full press release here.

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On October 6, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an Emergency Order entitled Requirements for residential care facilities. The order establishes requirements for dining, visitation, and other COVID-19 related measures and reporting protocols. Read the order here.

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On Friday, October 2, 2020, the Michigan Supreme Court ruled that Governor Gretchen Whitmer lacked "the authority to declare a 'state of emergency' or a 'state of disaster' under the 1976 Emergency Management Act after April 30, 2020 on the basis of the COVID-19 pandemic” and that the 1945 Emergency Powers of Governor Act is in violation of Michigan’s Constitution because it "purports to delegate to the executive branch the legislative powers of state government…."

MMRMA continues to monitor information arising from the ruling and other pandemic-related orders and public health guidance.

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State Resources and Updates:

Michigan Coronavirus Site
MDHHS Coronavirus Site and Orders
MDHHS Frequently Asked Questions
MIOSHA Website

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On September 24, 2020, the Michigan Department of Health and Human Services (MDHHS) issued guidance on how to safely celebrate Halloween during the COVID-19 pandemic. The PDF provides tips to keep Michiganders safe during any upcoming Halloween gatherings and trick-or-treat activities. While the document is aimed primarily at homeowners, parents, and trick-or-treaters, it could be a useful reference for members as well. 

Please note that MDHHS also advises checking on and following guidance or regulations released by the local health department.

Here are links to the MDHHS guidelines, press release, and Halloween guidance from the Centers for Disease Control and Prevention (CDC): 

MDHHS Halloween Guidance and Tips
MDHHS Press Release
CDC Halloween Guidance 

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Michigan has an online COVID-19 dashboard. Developed through a collaboration between state agencies and the University of Michigan, the dashboard provides Michiganders with information about the status of the pandemic where they live and work. Go here to view and navigate the interactive dashboard:

https://www.mistartmap.info/

MMRMA Resources:

MMRMA prepared a model COVID-19 Preparedness and Response Plan and Instructions for our members to use as a starting point for their own plans. MMRMA developed this resource with the expert assistance of the Dykema law firm and member Monroe County. Logged-in members can access the latest model plan and read more about it here on our website.

The plan, originally published on April 14, 2020, and subsequently updated on May 1 and May 27, 2020.

October 2020 Update: we are reviewing the latest developments, including recent laws passed by the legislature and signed by the governor. We do plan to provide members with guidance on updating your COVID-19 Preparedness and Response plans. Meanwhile, MMRMA encourages members to continue practices and protocols to protect employees and residents based on current guidance from CDC, MDHHS, MIOSHA, and county public health officials, where applicable.

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During the ongoing pandemic, members continue to manage the vital work of critical infrastructure employees. In addition, many people are looking ahead to state and federal guidance permitting office and building re-openings. Both during and after a pandemic, it's important to understand and implement proper cleaning and disinfecting procedures to keep employees and citizens safe. MMRMA prepared this bulletin with the assistance of Traveler's Insurance to help. Access the bulletin here:

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In order to facilitate social distancing practices in an effort to slow the spread of the coronavirus, many public entities and businesses across the state have employees who are conducting their work at home. MMRMA prepared a document with guidelines for members on managing remote work teams and practices. Please access here: 

Meanwhile, many member first responders and other critical infrastructure workers continue to do their jobs in communities, health facilities, and other front-line locations every day, protecting and serving Michigan citizens. MMRMA has published an article on our website discussing team anxiety and how to promote well-being in this challenging time:

Managing Team Anxiety and Promoting Well-Being

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With these rapidly changing conditions, it is more important than ever to consider potential negative impact to your properties. MMRMA prepared these bulletins with the assistance of Traveler's Insurance to help members manage closed properties during these unprecedented times. Access the bulletins here:

Please contact MMRMA’s Membership Services Department or your Risk Control Consultant if you have specific questions or need further assistance.

Law Enforcement and Corrections:

MMRMA, together with experts at the Legal and Liability Risk Management Institute (LLRMI), prepared these model guidelines for member law enforcement and corrections officials:

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LLRMI has shared additional coronavirus/COVID-19 related resources with MMRMA for dissemination to member law enforcement and corrections personnel. Please go here to access videos that can benefit MMRMA members in managing law enforcement and corrections in the current landscape: 

LLRMI Coronavirus Videos
LLRMI April 2, 2020 COVID-19 Webinar Slides

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The Americans for Effective Law Enforcement (AELE) has an online resource folder with COVID-19 related links, sample documents, and other timely information about the virus and how to protect people and save lives. The AELE folder can be accessed here.

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MMRMA's April 2020 Risk Journal  has an article on how the pandemic is affecting jail operations. The CDC also created this page on CDC Guidance for Law Enforcement.

Partner Resources:

The Travelers website offers this useful article with several pertinent links:

Risk Control Considerations for Public Entities During and After the COVID-19 Pandemic

Plante & Moran has coronavirus-related resources on their website:

Plante & Moran COVID-19 Resource Center
Plante & Moran Zoom Security Tips

COVID-19 Related Cyber Risks:

Cyber criminals are capitalizing on the fear and uncertainty surrounding COVID-19, using coronavirus-related headlines and verbiage to conduct e-mail phishing scams and other illegal activities. Please remain vigilant when reading e-mail and avoid clicking on links or downloading attachments from unsolicited emails or other unfamiliar sources.

For additional information, see MMRMA's April 2020 Risk Journal. You could also check this page from the Cybersecurity and Infrastructure Security Agency (CISA), particularly the COVID-19 Cyber Alert section. You may also find this World Health Organization (WHO) link useful.

Employer Information:

As employers, members may also want to review these links from the U.S. Department of Labor, the CDC, and the Equal Employment Opportunity Commission.

Note: The poster on Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act must be posted with other legally mandated state and federal employment law notices so that employees have this information:

Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act
CDC Interim Guidelines for Businesses and Employers
EEOC Guidelines

Other Valuable Links and Information:

CDC Coronavirus Site
CDC COVID-19 Symptoms
CDC "What's New" Page 
CDC Coronavirus Fact Sheet
CDC Poster: Stop the Spread of Germs
CDC Poster: Stop the Spread of Germs (Spanish)
Michigan DHSS Handwashing Poster